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Part Time HR Administrator

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  • Part-time
  • £23,055 - £25,055 a Year
  • Monday to Friday
  • Rotherham S60 1DX

Action is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers and agency workers to share this commitment.

Action is a Registered Charity and Housing Provider. We offer support to vulnerable individuals and families, enabling them to establish and maintain a home. Action empowers individuals to recognise what they can do and support them to develop the skills they need for their long-term independence.

Benefits

  • Annual leave
  • Casual dress
  • Free parking
  • On-site parking

Full job description

Action is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers and agency workers to share this commitment.

Action is a Registered Charity and Housing Provider. We offer support to vulnerable individuals and families, enabling them to establish and maintain a home. Action empowers individuals to recognise what they can do and support them to develop the skills they need for their long-term independence.

We have an exciting opportunity for an Administrator to work alongside the HR Manager. Following a period of organisational change and introduction to standardisation. The right applicant will bring a creative and energetic approach to current ways of working, as well as working well with the HR manager, in our small but busy charity.

  • Reports to: HR Manager
  • Salary: £12,809 - £13,920 (£23,055 - £25,055 FTE)
  • Hours: 20 hours per week
  • Location: Rotherham
  • Essential Criteria: Essential Driver, DBS Check
  • Office Base: Head Office

Job purpose

  • To ensure the effective & efficient administration of the HR function in compliance with contract, legal and regulatory requirements
  • To work alongside the HR manager to deliver an excellent service to the business
  • To support managers with HR related activities and general HR

Recruitment

  • Drive the administration of the recruitment process
  • Producing and updating recruitment trackers
  • Producing recruitment packs for managers

Induction and onboarding

  • Provide effective support and engagement thorough professional and friendly assistance with induction and onboarding of all new employees.
  • Ensure oversight of probation periods for new starters and flag interventions to HR Manager

Payroll and management Information

  • Monthly collation of payroll information and resolving payroll queries with the approval of the HR Manager
  • Process annual salary increments, salary changes and amendments as necessary

L&D communication

  • Drive the administration for general training for the organisation
  • To encourage an environment of sharing, learning and acquiring new skills promoted through effective communication, collaboration and teamwork building

Generalist HR

  • To assist the HR Manager in ensuring that the Company complies with current Employment Legislation and advise Managers accordingly
  • To update and maintain the HR database to ensure all personnel information is up to date
  • First point of contact for all HR related queries including manager the HR and Recruitment inbox respectively
  • Process starters, leavers and contract changes in a timely manner
  • Liaise with managers during induction and probationary periods ensure these are managed efficiently and correct paperwork scanned into personnel file and outcome letters sent.
  • To deal with manager and employee queries in a timely and professional manner.
  • Maintaining the HR personnel files electronically and archive as required
  • Support managers and HR Advisor through management of change initiatives including TUPE, Redundancy and other change programmes.
  • Calculate annual leave for starters/leavers/change of hrs and liaise with line managers accordingly
  • Maintain awareness of employment law legislative changes
  • Complete reference requests for leavers

This list is not exhaustive, and you may be require to complete additional tasks in line with needs of the department and business

Benefits available:

  • 27 days + 8 BH (2 days allocated between Christmas and new year) – Pro rated
  • Early finish on Fridays
  • Casual Dress
  • Free Parking
  • Free Tea and Coffee
  • Blue light card
  • Charity worker’s discount
  • Westfield Employee Assistance Programme
  • Paid breaks

Person specification

Essential:

  • Strong Numerical Skills
  • Excellent organisation skills
  • An understanding of HR processes and procedures & employment law
  • Computer literate- Microsoft packages, Databases, etc
  • Good interpersonal skills, relating well to colleagues, and building and sustaining long term relationships
  • Ability to work under pressure and manage a varied workload
  • Prioritize workload and manage conflicting deadlines appropriately
  • Good interpersonal skills, relating well to colleagues, and building and sustaining long term relationships
  • ·Car driver with access to own car and willing to travel throughout Yorkshire, Derbyshire and Nottinghamshire as required
  • Must have a flexible attitude and strive for continuous improvement
  • Self-motivated and takes initiative
  • Excellent interpersonal skills with particularly well-developed listening, influencing and persuasion skills
  • Possess excellent communication skills – both written and verbal
  • To undertake self-development as required and as appropriate.

Desirable:

  • An understanding of HR processes and procedures & employment law

Essential qualifications:

  • Educated to GCSE level or equivalent experience with a minimum of GCSE English and Mathematics Grade A-C (or equivalent)

Thank you for taking the time to consider us as your next employer; due to high volume of applications, if you have not heard from us by 25th April 2025, your application has been unsuccessful.